Vendor Guidelines

Red and Green Veg Fest Albuquerque welcomes sponsors and exhibitors who share and support our mission and the goals of our event. We require that all materials, literature, and handouts reflect these values.

Red and Green Veg Fest Albuquerque reserves the right to decline any exhibitor at any time, at our discretion.

Vegan Definition

All products that are sold, sampled, or displayed must be vegan.

For our event, vegan is defined as being free of any animal ingredients or processes that harm or exploit animals. Animal ingredients include meat, poultry, fish, eggs, dairy, honey, wool, leather, fur, silk, shells, or any other product derived from animals.

In addition, no products will be allowed that have been tested on animals.

The promotion of events or services that include the exploitation of animals, such as circuses, rodeos, zoos, etc., is also prohibited at the event.

All literature and other information displayed or distributed must include only vegan products and services. Red and Green Veg Fest Albuquerque reserves the right to exclude any items that it judges to be inappropriate. If you are displaying inappropriate products at your table, the Red and Green Veg Fest Albuquerque staff will ask you to remove those products from your display immediately.

Composting, Recycling, and Trash

In order to make this event as green as possible, all utensils, plates and other containers for food and samples should be compostable. Exhibitors are responsible for bringing their own compostable service items.

All garbage and recycling must be placed in appropriate containers in accordance with the labels on containers.

Security

Exhibitors are responsible for the security of their own property and equipment at all times. By agreeing to become an exhibitor at the festival, exhibitor acknowledges and agrees that Red and Green Veg Fest Albuquerque is not responsible for any loss, theft or damage to any property left on the event grounds at any time.

Photo release

All exhibitors grant HeartnSole LLC permission to use and/or replicate photographs and video taken during the event include their staff, volunteers, and displays.

Graphic Imagery

Graphic imagery should only be presented to attendees who “opt in” to seeing it. This means that graphic imagery is not acceptable in displays that are viewable by people walking by your table.

Graphic imagery is acceptable in leaflets or other materials which attendees opt to receive.

General Requirements

We expect approximately 200 to 400 attendees. Please prepare accordingly.

All exhibitors are encouraged to offer product samples. As specified previously, all products must be vegan.

Non-profit exhibitors are welcome to solicit donations, sell products, and solicit contact info from attendees.

For-profit exhibitors are welcome to solicit contact info from attendees and sell products.

All exhibitors must clearly identify their exhibit with signs and/or banners. Exhibit displays and signs must be on tables or attached to the backing board behind your table. Banners cannot be taped to walls. Signage should be legible, easily visible, and identify the organization or business.

Exhibitors will not interfere with the safety, success, and effectiveness of Red and Green Veg Fest Albuquerque. This includes, but is not limited to behavior, display materials, literature, venue equipment, or operations, unusual odors, noise level, or extending beyond exhibitor space and/or blockage of public passageways.

All exhibitors are expected to conduct themselves with the highest standards of decorum and good taste. Exhibitors are expected to abide by the Red and Green Veg Fest Albuquerque Code of Conduct. In particular, exhibitors should not use sexualized images, activities, or other material. Table staff (including volunteers) should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment.

Red and Green Veg Fest Albuquerque reserves the right to eject exhibitors violating these guidelines or our Code of Conduct.

Refund Policy

Should any contingency interrupt or prevent the holding of the Red and Green Veg Fest Albuquerque, including but not limited to inclement weather, war, terrorism, plague of locusts, or a belated Mayan apocalypse, the event coordinators and Red and Green Veg Fest Albuquerque shall in no way be liable to exhibitors.  All payments made to Red and Green Veg Fest Albuquerque 2016 are non-refundable.

Assignment of Space

Location assignments will be on a first-come, first-served basis, and will be determined solely at the discretion of Red and Green Veg Fest Albuquerque.

Indemnity and Limitation of Liability

Neither HeartnSole, LLC, any co-sponsor, venue provider nor any of their respective officers, agents, employees, contractors, facilities, representatives or assigns shall be liable for, and Exhibitor hereby releases them from, any claims for damage, loss, expense, harm, or injury or death to the person, property or business of the Exhibitor and/or any of its visitors, officers, agents, employees, contractors, or other representatives, resulting from theft, fire, earthquake, water, unavailability of the facility, uncontrollable events, third parties, accident or any other reason in connection with the display at the Festival. The Exhibitor hereby indemnifies, and shall defend, and protect HeartnSole, LLC and hold HeartnSole, LLC, any co-sponsor and venue provider harmless from any and all claims, demands, suits, liability, damages, losses, costs, attorney’s fees, and expenses which might result or arise from Exhibitor’s participation in the Festival or any actions of Exhibitor’s officers, agents, employees, contractors, or other representatives. Under no circumstance will HeartnSole, LLC, any co-sponsor, or the venue provider be liable for lost profits or other incidental or consequential damages for any of their acts or omissions whatsoever whether or not appraised of the possibility or likelihood of such damages or lost profits. In no event shall HeartnSole, LLC’s liability, under any circumstance, exceed the amount actually paid to it by the Exhibitor. HeartnSole, LLC makes no representations or warranties regarding the number or identity of persons who will attend the Festival.

HeartnSole, LLC, the organizer of Red and Green Veg Fest Albuquerque, has made every effort to select sponsors and exhibitors, including food vendors that reflect HeartnSole, LLC’s Core Values. (See https://redandgreenvegfestabq.wordpress.com/about/core-values/.) Participation by a sponsor or exhibitor at the festival is not an endorsement by HeartnSole, LLC, and makes no warranty or representation regarding any sponsor or exhibitor, or its offers, products, services, information, or advice. HeartnSole, LLC specifically disclaims any responsibility or liability for any injury or expense of any nature whatsoever which may be suffered by an attendee as a result of or which may be attributable, directly or indirectly, to an attendee’s patronage of a sponsor or exhibitor. Attendance at Red and Green Veg Fest Albuquerque will constitute an attendee’s understanding and acceptance of this disclaimer.

 

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

%d bloggers like this: